The team is too big for regular one-on-ones? Try these 11 communication strategies instead

When your company starts to grow steadily, it can become almost impossible for you as a manager to find time to meet with employees individually on a regular basis. Instead, consider alternative communication strategies to save time while keeping you and your team on the same page.

To help you with this, 11 members of the Young Entrepreneur Council (YEC) answered the following questions:

“When your company becomes too large to accommodate weekly one-on-one meetings with every employee, what is one system or tool you recommend companies try out to maintain transparent communication? Why?”

Here are the best methods they recommend.



1. Maintain a dashboard of employee data

“One-to-one meetings can be boring and repetitive for growing companies. So to make sure everyone is on track with the stated deliverables, it’s best to track the key metrics and maintain a dashboard that shows real-time data. It is always better to let the data do the talking rather than having individuals show off their achievements. Numbers never lie and help you maintain transparency across the board.” ~ Chris Klosowski, Easy Digital Downloads

2. Change one-to-one pairings

“It is important to have a company culture where everyone is encouraged to share issues. Even though your company may have outgrown weekly one-on-one meetings with all employees, you can still hold weekly one-on-one meetings between the CEO and department heads. Then the department heads can have weekly one-to-ones with their direct reports. This still maintains communication, but is scaled up to reflect your new reality.” ~ Nic Weinfeld, Five to Sixty

3. Adjust the purpose of one-to-one

“Change one-on-ones to talk about growth and personal progress, which shouldn’t require weekly check-ins. Everything else should be discussed in a team meeting. Most managers repeat multiple times to their direct reports in individual meetings. We want to have everything consolidated into a meeting of all the people who need to hear everything at once.” ~ Marjorie Adams, Fourlane

4. Host weekly action reviews with whole team

“We follow EOS (Entrepreneurial Operating System) and organize weekly WARs (Weekly Action Reviews) within and across several teams. This allows us to meet weekly and discuss current projects and bottlenecks. It is possible for team members to experience the same problems , so it allows you to solve them all at once instead of individually. You can also share the same information at once instead of multiple times.” ~ Nick Friedman, College Hunks Hauling Junk & Moving

5. Use collaboration technology like Asana

“It may not be possible to hold regular one-on-one meetings as your team begins to grow, but transparent communication is essential to your team’s overall success. If you can’t hold one-on-one meetings, you can use collaboration tools that keep everyone up to date. Asana is one such tool that can help you with that. You can set tasks, add collaborators, set a due date and much more.” ~ Josh Kohlbach, Wholesale Suite

6. Document workflows with apps like Slack

“A good system or tool to try out when you can’t have weekly one-on-one meetings with each employee is a communication platform like Slack. This is important because it helps keep everyone updated by allowing them to communicate easily and quickly with each other. We use it to document activities and workflows and to inform everyone about important things – and it works!” ~ Syed Balkhi, WPBeginner

7. Create an information hub

“A simple solution is to create a “hub” for information. This can be a simple WordPress site, an Evernote document, or just a Google Sheet. The point is to have everything a person needs to know in one place that is easily accessible and regularly updated. This is important because it helps reduce confusion and ensures everyone is on the same page.” ~ Blair Williams, MemberPress

8. Host monthly town halls

“If your company has grown too large to host one-on-one meetings with everyone on your team, you may want to consider hosting a monthly town hall meeting. I had to switch to this approach a few years ago when I realized I didn’t have time to meet with everyone on our team every week. I use our town hall to review important updates, praise top performers and let everyone know what to expect next.” ~ John Turner, SeedProd LLC

9. Create standardized meeting agendas

“Each team should conduct one weekly meeting following a standardized format where you strictly discuss key indicators. Make this meeting timed and assign specific time slots to each participant. Refrain from diving into discussions and focus only on the tasks that have been completed, those that are incomplete and the roadblocks. This helps maintain transparent communication in growing businesses.” ~ Jared Atchison, WPForms

10. Hold daily standups

“Daily standups are an excellent way to maintain transparent communication across the board. A business can ask its employees to fill out standups periodically using a communication app like Slack. This facilitates a transparent flow of information while keeping you updated with the progress of daily deliverables and informed of the roadblocks that arise to recommend the best course of action.” ~ Stephanie Wells, formidable shaper

11. Send out company memos

“A company memo is an excellent solution if you want to maintain consistent communication with your team, even if you can’t have one-on-one meetings. We create a weekly memo for our team that goes over product changes and updates as well as wider company news. These notifications help keep everyone on the same page without sacrificing countless hours in meetings.” ~ Chris Christoff, MonsterInsights

Image: Depositphotos


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